Record Retention Schedules (RC-2)

Union County, along with every other political subdivision in Ohio, is required to maintain record retention schedules.  Every public department and/or office in the County is mandated to have a Records Retention Schedule (RC-2) that have been approved by the County Records Commission, the Ohio History Connection and the Auditor of State.  Retention periods for records are determined by evaluating the historical, administrative, legal and fiscal value of every record that is “necessary for the adequate and proper documentation of the organization, functions, policies, decisions, procedures, and essential transactions” of the department and/or office.  The courts - Common Pleas, Clerk of Courts, Probate and Juvenile Court - are governed by the Rules of Superintendence for the Courts of Ohio and are therefore not subject to the County Records Commission.  Below is a list of the record retention schedules approved by the Union County Records Commission, special taxing districts subject to the County Records Commission, and by the various court branches.  

• Auditor
  • Board of Revision (BOR)
  • Budget Commission   
  • Data Processing Board
  • Information Technology (IT)   
• Board of County Commissioners (BCC)
  • Department of Job and Family Services (JFS)   
    • Senior Services   
    • Union County Agency Transportation Services (UCATS)   
  • Emergency Management Agency (EMA)  
  • Facilities
  • Human Resources
  • OneOhio Local Governance Committee
  • Records Center & Archives   
    • Records Commission   
• Board of Developmental Disabilities (DD)   
• Board of Elections (BOE)
• Coroner   
• Engineer   
• General Records Retention Schedule
• Law Library Resources Board (UCLLRB)
• Prosecuting Attorney   
• Recorder   
• Regional Airport Authority   
• Sheriff  
• Treasurer  
  • Investment Advisory Board   
• Veterans Services Commission   

• Clerk of Courts   
  • Auto Title Division
• Common Pleas Court 
• Municipal Court  
• Probate & Juvenile Courts   

• Council of Governments (COG)   
• General Health District (Health Department)
• Joint Recreation District (UCJRD)
• Land Reutilization Corporation   
• Logan-Union-Champaign Regional Planning Commission (LUC)   
• Marysville-Union County Port Authority (MUCPA)
• Mental Health & Recovery Board (MHRB)   
  • Council for Union County Families (CUCF)  
• Northwest 33 Council of Governments
• Soil & Water Conservation District